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KY INBRE is pleased to announce our Second Annual Research Conference (ARC25) to be held Fri, Jan 31 and Sat, Feb 1 at the Hyatt Regency in Louisville, KY. This event is open to everyone (registration required)!
Overview
The meeting starts on Fri, Jan 31 at 8 am (with breakfast), so plan to arrive on Thursday night. We will have a room block for Thursday and Friday nights.
There will be TWO poster sessions this year and lots of opportunities for podium and flash talks.
Join us for a networking event on Friday evening at The Sports and Social Club at Fourth Street Live!, within very close walking distance from the hotel. We will provide food (with vegetarian option) and non-alcoholic beverages (cash bar available). Join us for lots of fun – Corn Hole Courts, Dartboards, Pool Tables, Shuffle Puck, Bocce Ball Court, and Ping Pong!
We are looking to expand to include the other KY-based IDeA Programs (i.e., COBREs and CTRs). ALL NIGMS IDeA Programs participants are encouraged to attend.
One-on-one Consultations. Need some help analyzing or visualizing data from a recent study? In the middle of planning your next one? Looking for statistical support to add rigor to a manuscript submission or revision? Getting ready to submit a grant proposal and need a power analysis or letter of support? Sign up for a 20-minute, 1-on-1 statistical consultation to meet with Dr. Greg Hawk from the Predictive Analytics and Data Science (PADS) Hub, formerly known as the Applied Statistics Core, on Friday afternoon (3:15 to 5:30 pm) and Saturday morning (10:30 am to 12:45 pm) during the Conference. We will contact you with your time slot.
FREE Professional Headshots taken by Studio Walz will be offered again this year. They are going to personally touch up each headshot to make sure your photo looks amazing! Those taking advantage of this opportunity will get a link to a password protected site where you can download your picture. If interested, please wear solid colors (no patterns). There will be a sign-up sheet at ARC to have your photo taken.
Submission/Registration and Deadlines
Submit abstracts by Dec 30.
Submit registration by Jan 27.
Registration Form — for all attendees.
Use this form if you are registering as a general attendee, workshop presenter, potential presenter, etc.
If you are prepared to submit your abstract now, submit using this form and not use the separate abstract submission form link below.
Abstract Submission Form — for those who submitted a registration and indicated they wanted to do an oral or poster presentation, but were not ready to submit an abstract at the time of their registration.
Submitting via this form is submitting an abstract submission only and is not the registration form. You must use the above registration form to be officially registered. Abstracts submitted without an accompanying registration will not be accepted.
NOTE: You must register to attend ARC25 and submit abstracts by the deadlines. No late registrations or abstracts will be accepted.
Space for poster presentations and number of oral time slots, as well as covered accommodations is limited and will be considered on a first-come, first-served basis.
💡 Pro Tip: Use the first link to register now and come back to use the second link to submit your abstract by the Dec 30 deadline!
Agenda Outline
Below is a tentative, rough outline of ARC25’s agenda. Watch our weekly newsletter and check back closer to the event for a more detailed agenda with speakers and locations.
Fri, Jan 31
7:30 am Breakfast
9 am Welcome, followed
by speakers
10:30 am Break
11 am Poster Session I
12:30 pm Lunch
1:30 pm Podium presentations
(students / investigators)
3 pm Break
3:30 pm Workshop/Session Block I
3:30 pm — Session 1.A
4:30 pm — Session 1.B
6 pm Networking/Social Event
at The 4th Street LIVE!
Sports and Social Club
Sat, Feb 1
8 am Breakfast
9 am Poster Session II
10:30 am Workshop/Session
Block II
10:30 am — Session 2.A
11:30 am — Session 2.B
12:30 pm Lunch and Award
Ceremony
FAQs
Accommodations/Lodging
ARC25 will be located at the Hyatt Regency in Louisville.
KY INBRE will cover hotel accommodations (Thursday and Friday night) for individuals from our partner and participating institutions located outside of Louisville. Please indicate on the registration form which nights you would like hotel accommodations. We suggest arriving on Thursday night if possible.
Students should indicate a roommate preference (2 students/room).
Dress Code
Although there is no formal dress code, we recommend business casual. Those doing podium presentations may opt for a more upgraded look, adding a blazer or jacket. Crestline has posted a good article on things to consider when dressing for a conference.
Meals
Breakfast, breaks, lunch and the Friday night social event listed on the agenda are all included with your registered attendance.
The Friday night social/networking event at the Sports and Social Club is within walking distance from the hotel. The event will include a dinner buffet, non-alcoholic drinks, and games.
A cash bar is available at the venue for individuals 21+ that wish to purchase an alcoholic beverage.
